After adding session recording to your subscription, follow the instructions below to allocate the storage to Therapists based on your clinic's needs

Enabling Recording

1. Navigate to Settings > Therapists:
   • Log in to your Owl Practice account as an Owner or an Admin user 
   • On the left sidebar, locate and click on "Settings."
   • In the Settings menu, find and click on "Therapists"
2. Select a Therapist and Click "Edit":
   • From the list of therapists, select the one for whom you want to allocate video recording storage.
   • Click on the "Edit" button in the green bar to open the modal for editing.
3. Toggle "Enable Session Recording" to Yes:
   • In the editing modal, find the "Enable Session Recording" toggle.
   • Set it to "Yes" to activate session recording for the selected therapist.
4. Choose Storage Size:
   • Once session recording is enabled, a storage allocation option will appear.
   • Select the appropriate storage size for the therapist, in increments of 5GB.
   • Note: The system won't allow you to allocate more storage than is purchased and unassigned
5. Click "Update Therapist" to Save Changes:
   • After selecting the storage size, click on "Update Therapist" to save your changes.
   • The therapist now has allocated storage and will have the option to start and stop recordings when they are in an Owl Video Session 
   • You will now be able to see how much each Therapist is allocated and using from the Therapists table
6. Manage Recordings in Workflow

• Therapists can view their recordings and ensure they stay within their allocated storage limit in the Workflow section 

Decreasing/ Disabling Recording

Free Up Storage Space:

• Navigate to the Workflow section to manage files.
• Identify and remove files associated with the therapist in question that are no longer needed.
• Free up one or more increments of 5GB. If you need to retain these files, download and store them elsewhere.

Navigate to Settings > Therapists:

• On the left sidebar, locate and click on "Settings."
• In the Settings menu, find and click on "Therapists"

Select a Therapist and Click "Edit":

• Choose the therapist for whom you want to disable video recording storage.
• Click on the "Edit" button next to their name to open the editing modal.

Remove Storage Increments:

• Inside the editing modal, locate the storage allocation section.
• Remove one or more increments of 5GB from the therapist's profile.
• If you've cleared all storage, the therapist will no longer have allocated space for video recording.

Toggle "Enable Session Recording" to No:

• If all storage has been cleared, toggle the "Enable Session Recording" to "No."
• This step ensures that video recording is disabled for the selected therapist.

Allocate or Remove Storage:

• With the storage cleared, you have the flexibility to allocate it to another therapist if needed.
• Alternatively, if you no longer require the storage, you can remove it from your subscription altogether.